Page Comparison

Manual Journal Entries vs. Automated Portfolio Postings

In Mifos X, the majority of accounting entries occur automatically based on your loan your loan and savings product-level settings configured in Product Creation and Configuration. See also For more information, see Loan Integration with Accounting.

Mifos X also supports manual entries against any general ledger General Ledger (GL) account. You can manually post single journal entries or compound journal entries, the steps for which are detailed in subsequent sections.

Single

Journal Entries

To add a credit or /debit journal entry, do the following:

1. On the Mifos toolbar, click Accounting to open the Accounting menu.
   Image Removed 
   Image Added
   
   
2. On the Accounting menu, click Add Journal Entries to open the Add Journal Entry dialog box section.
   Image Removed 
   Image Added
   
   
3. In the Add Journal Entry dialog form, enter your the journal entry details:
   NOTE: Items Fields with a red asterisk (*) are required.
   
   
   1. In From the Office drop-down list, select the office where you want to add the journal entry.
      Image RemovedImage Added
      
      
   2. In From the Currency list, select the currency of the transaction.
      Image RemovedImage Added
      
      
   3. Under Affected GL entries, do one of the following:
      
      
      1. To add a single credit entry to your general ledger (GL)
         1. In From the Credit list, select the credit type for the journal entry.
            Image RemovedImage Added
         2. In the Amount box, enter the amount you want wish to credit.
            Image RemovedImage Added
         
         —OR—
         
         
      2. To add a single debit entry to your general ledger (GL)
         1. In From the Debit list, select the debit type for the journal entry.
            Image RemovedImage Added
         2. In the Amount box, enter the amount you want wish to debit.
            Image RemovedImage Added
            
            
   4. In the Reference number box, you can enter a reference code for the journal entry.
      NOTE: The Reference number box Filling in the Reference number field is optional.
      
       
      
      
   5. In the Payment type list, select the payment type for the journal entry.
      Image Removed Transaction date box, click inside the box. A date picker will be displayed. Choose the date from the pop-up calendar. Use the left and right arrow keys beside the month and year to change the month.
      
      Image Added
      
      
   6. Under Show Payment Details, you can enter banking details:
      NOTE: Payment detail boxes are optional.
      
      
      1. To expand the Show Payment Details section, click on the plus button (+).
         
         
         
      2. From the Payment type list, select the payment type for the journal entry.
         Image Added
         
         
      3. Enter the Account#, Check#, Routing code, Receipt#, and Bank#. To collapse the Show Payment Details section, click  click on the minus button (-).
         Image Removed 
   7. In the Transaction date box, click in the box and then choose the date from the pop-up calendar. Use the left and right arrow keys beside the month and year to change the month.
      Image Removed
4. Click Submit to post your journal entry.

1. 1. 1. Image Added
         
         
2. Click on Submit to post your journal entry.
   
   
3. Once you click on submit, you will be able to view a summary of the transaction. To reverse the transaction, click on the blue Reverse button at the top-right corner:
   
   Image Added

Compound Journal Entries

To add a journal entry with multiple credits or debits, do the following:

1. On the Mifos toolbar, click Accounting to open the Accounting menu.
   Image Removed
   Image Added 
   
   
2. On the Accounting menu, click Add Journal Entries to open the Add Journal Entry dialog box section.
   Image Removed
   Image Added 
   
   
3. In the Add Journal Entry dialog, enter your the journal entry details:
   NOTE: Items Fields with a red asterisk (*) are required.
   
   
   1. In From the Office list, select the office where you want to add the journal entry.
      
       Image RemovedImage Added
      
      
   2. In From the Currency list, select the currency of the transaction.
      Image Removed 
      Image Added
      
      
   3. Under Affected GL entries, add your journal entries:
      
      
      1. To add credit entries to your general ledger General Ledger (GL):
         1. In From the Credit list, select the credit type for the journal entry.
            Image Removed Image Added
         2. In the Amount box, enter the amount you want wish to credit.
             Image RemovedImage Added
         3. Click the plus button (+) to add another credit to your journal entry.
            Image Removed Image Added
         4. Repeat until you have entered all credits for the journal entry.
            
            
      2. To add debit entries to your general ledger General Ledger (GL)In
4. 1. 1. 1. From the Debit list, select the debit type for the journal entry.
            
Image Removed 
5. 1. 1. 1. Image Added
         2. In the Amount box, enter amount you want to debit.
            
Image Removed 
6. 1. 1. 1. Image Added
         2. Click the plus button (+) to add another debit to your journal entry.
            
Image Removed
7. 1. 1. 1. Image Added 
         2. Repeat until you have entered all debits for the journal entry.
            Tip: To remove a credit or debit, click the (x) button to the right of the entry you want to delete.
            
            
   2. In the Reference number box, you can enter a reference code.
      NOTE: The Reference number box is an optional field.
      
       
Image Removed
8. In the Payment type list, select the payment type for the journal entry.
   Image Removed 
9. 1. Image Added
      
      
   2. Under Show Payment Details, you can enter further banking details:
      NOTE: Payment details are optional.
      
      
      1. To expand the Show Payment Details section, click the plus button (+).

Image Removed
10. 1. 1. 
          Image Added
           
       2. From the Payment type list, select the payment type for the journal entry.
          Image Added 
          
          
       3. Enter the Account#, Check#, Routing code, Receipt#, and Bank#. To collapse Show Payment Details, click the minus button (-).

Image Removed 
11. 1. 1. Image Added
          
          
    2. In the Transaction date box, click
in
12. 1. inside the box and
then
13. 1. choose the date from the pop-up calendar. Use the left and right arrow keys beside the month and year to change the month.
       Image Modified
 
14. 1. 
       
       
15. Click the 'Submit to ' button to post your journal entry.
    

1. 
   
2. Once you click on submit, you will be able to view a summary of the transaction. To reverse the transaction, click on the blue Reverse button at the top-right corner:
   
   Image Added

Related articles