Client, Group and Center Charges

As a system administrator, I must be able to define the fees which are applicable to the various entities in my system

The Fees might be

• A one time fee ( applied at a particular lifecycle event for the entity or applied as on a given day)
• A periodic fee (tied either to the meetings in the case of Organizations following the meeting concept or specified periodicity
  for other Organizations)

I must also be able to define the Income account against which all Income from each fee would be tracked.

The asset account (Cash/Bank) that would get Debited on fee payment would be Configured at an Organization level

• We might need to identify the Asset account which get debited when a fee is paid
  on a per fee basis instead of at an Organization level (not required for the first cut of
  the functionality though)

As an accountant, I should be able to specify the accounting rule for each fee (Cash or accrual based accounting).

For fees following Cash based accounting, the following rules would apply:

• Fee specific income account credited and Organization specific Asset account (Fund source) gets debited on payment
• Activities like waiving a fee, applying a fee do not generate accounting entries
• Reversing a fee payment would also generate accounting reversals

We do not need support for accrual accounting in the first cut and Cash based accounting shall

be automatically used for all Center, Group and Client fees

As a loan officer, I must be able to associate a pre-defined charge (either one time or periodic) to a Client, Group or Center

• In case of a one-time charge, I must be able to associate the date on which the charge becomes due with the Charge or specify that
  the charge becomes due at the next meeting (In which case, a change in the meeting date changes the due date of the charge)
• In case of a recurring charge, I must be able to associate the date on which the first occurrence of the charge becomes due (In
  cases where the charge is associated with meetings, the charge would become effective only on or after the due date)

As a Loan Officer, I must be able to pay any of the charges associates (Applied) to a Client, Group or Center

• I must be allowed to select the date on which I made the payment
• I must be able to select the amount I wish to pay ( multiple payments might be made for mapping off a single charge)
• I must also be able to store comments and details against the payment (the check number, routing number etc)

As a Loan Officer, I must be able to pay off multiple charges from single repayment screen (all charges would be associated with the same

entity)

• In this scenario, I must be allowed to select the date on which I make the payment
• I must be able to select the amount I wish to pay
• I must be able to store comments and details against the payment
• In case the amount being payment is lesser than the total amount due (across all charges combined), then the charges should be
  processed in a predictable order (Overdue payments first, then one time charges and finally recurring charges)

As a loan Officer, I must be able to waive either a part / or the entire charge

In case of recurring charges, I must be allowed to select the date from which the waiver would be effective or the amount I wish to waive

As a loan officer, I must be able to view all payments made (for Client charges)

I must be able to adjust any of these payments to modify the amount paid or the date of the payment subject to not causing data integrity

violations in the system

As a loan officer, I must be able to see all charges linked to meetings in the collection sheet against the Client account

I must then be able to update the charges collected in the same and the payment logic should be identical to those listed in the

use case "Pay Multiple Client, Group and Center Charges"